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Executive Assistant

Executive Assistant Job Description


Remote ( Preferable West Coast)

Job Description

Have you ever wanted to disrupt a $70bn industry and be a key member of a direct-to- consumer wine club? Do you fancy a deep-dive into the intricate details of executive support while maintaining the nimbleness of a data-driven, digital company? Are you keen to help a growing company continue to evolve? 

Firstleaf is looking for an Executive Assistant to report directly to our Chief Executive Officer. In this role you will provide a high level of executive support to the CEO and supplemental support to three additional executives. You’ll also manage executive calendar management, facilitate communication both internally and externally through PowerPoint or Google Slides, coordinate travel, assist with special projects and assist with People functions.

A few examples will illustrate some of your challenges

  • Serve as the gatekeeper to CEO’s calendar
  • Coordinate and book all travel plans and visa requests
  • Ensure that meeting attendees provide CEO with all information needed for meeting or interviews
  • Collect and compile weekly updates from supported teams to post in company slack channel
  • Produce Excel/Google Sheets reporting, PowerPoint/Google Slides and decks
  •  Liaise with the executive’s direct reports with regards to scheduling meetings, handling logistics, sending materials for review and distributing. Provide limited support for Executive’s teams as requested
  • Undertake any ad hoc projects


  • Pacific Time Zone residency
  • Demonstrable experience in a similar role at a senior level
  • Extensive experience of working with Microsoft packages including: Word, Excel, PowerPoint and Outlook, as well as Google Docs, Slides, and Sheets.
  • Excellent organizational skills and high attention to detail
  • Excellent communication skills – both written and verbal
  • Must be a team player, willing to help and be flexible
  • The ability to work in fast paced environment
  • Ability to remain confidential with sensitive information
  • High level planning, prioritization, and organizational skills
  • Experience working with Finance and Marketing teams preferred


Working with the world’s best wine company isn’t enough?

Seriously though, we offer remote work, and a location agnostic philosophy added to a very flexible work schedule. Unlimited vacation time. Further, we offer a truly competitive compensation package with bonus and stock options grants, plus choices with medical, dental and vision coverage, as well as flexible spending accounts. life insurance, 401(k), employee assistance program, discounted pet insurance. And to top it off: a monthly wine credit with our wine club.

We are proud to be an Equal Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.  We are committed to providing reasonable accommodations for candidates with disabilities in our recruiting process.

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