Career Opportunities

Capital Markets Recruiter

Executive Assistant Job Description

Location

NYC/Hybrid (more details pending)

Job Description

Looking for a full desk recruiter who has 5-10 years experience in Quant recruiting
Hybrid= Tues, Wed and Thursday

Responsibilities:

Logistics & Equipment Ownership:
- Coordinate the end-to-end consultant equipment lifecycle, independently managing delivery communication (tracking, receipt confirmation) and return logistics.
- Anticipate and resolve logistical bottlenecks with a strong sense of urgency to ensure consultants have what they need on Day 1.
Talent Acquisition & System Support:
- Efficiently format candidate resumes (converting PDF to Word, applying company branding/logos, and condensing content for maximum impact).
- Take the initiative to manage shifting interview availability, aligning schedules swiftly across multiple parties.
- Master and navigate client VMS systems to submit candidates accurately and efficiently.
Consultant Engagement & Problem Solving:
- Own the start date coordination process, driving communication forward to ensure seamless onboarding.
- Conduct routine, proactive check-ins with consultants to maintain engagement and surface potential issues early.
- Actively troubleshoot and resolve timesheet and billing discrepancies for both clients and consultants.
Data, Consultant Experience & Process Growth:
- Pull and analyze operational reports from Tracker/ATS, putting the pieces together to give leadership clear visibility into performance.
- Manage referral and milestone outreach by independently coordinating corporate gifting (THNKS program) for weddings, babies, delays, or condolences.
- Oversee company swag inventory and assist with event planning.
- Continuously look for ways to optimize current processes, shifting from manual tasks to scalable, smarter workflows.

Requirements/Skills:

Self-Directed & Autonomous: A proven track record of working independently. You thrive without a rigid to-do list; you see an operational gap, figure out a solution, and execute.
The “Puzzle Solver” Mindset: Exceptional ability to synthesize fragmented information (schedules, system data, logistics) and organize it into a clear, logical, and executable plan.
Urgency & Prioritization: Naturally operates with a fast pace and a strong bias for action. Ability to rapidly prioritize a high volume of shifting requests in a dynamic environment.
Technical Savvy & Execution: High proficiency with document formatting, spreadsheet management, and a quick aptitude for mastering internal databases (Tracker/ATS, VMS platforms).
Growth Orientation: Highly motivated by professional development, with a strong desire to take on more operational responsibility as the company scales.

Base salary: $100-$150k + Commission (30-60%)

(You must clear your base salary first before commission starts)

Career Opportunities

Capital Markets Recruiter

Executive Assistant Job Description

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